FOML Fundraiser

October Minutes

FRIENDS OF THE MERRICK LIBRARY

MINUTES OF THE MEETING OCTOBER 13, 2015

Karen Tusa opened the meeting at 4:40 PM.

Present:  Karen Tusa (President), Diane Christie (Treasurer), Marion Ormsten, (Correspondence Chair), and Sandra Mintz.

The previously emailed minutes were reviewed.  Diane moved and Marion seconded their acceptance as submitted.  The motion passed.

Diane presented the treasurer’s report:  Savings $3,845.84, Checking $141.40.  Income:  Book Sale $66, Raffle $42, Totes $15, Craft Fair $480, Interest $ .80.  Total Income: $603.80.  Expenses:  Brochures & Bookmarks printing $37.50, Envelopes $10.49, Stamps $29.40, Membership Brochures Printing $15, Craft Fair & Chipotle flyers printing $28, Membership Drive Letter Printing $15.  Total Expenses $135.39.  Diane moved acceptance of the treasurer’s report.  Sandra seconded the motion.  Motion passed.

Karen reported that the 2016 membership drive envelope requests are fully prepared for November 1st mailing date.   The 60 mailings include 58 renewal requests plus 2 new membership invitations.   Thank you to Marilyn Ziser for assisting in the preparation.

Karen reported that the Holiday Craft & Vendor Fair, scheduled for November 14^th, Saturday 10AM-4PM, is successfully filling up with vendors.  Approximately 5 vendor tables are remaining to be filled.

Discussion of completed items for the fair ensued:  publicity on websites (by Karen), publicity in newspapers (by Liz Kranz), flyers (by Art Sacharoff), and name badges (by Karen).   Thank you to Maureen Garvey for posting on the Friends blog site.

Incomplete items were discussed for the fair and some were resolved:    A total of 8 balloons will be purchased by Marion.  Diane will approach Bagel Plaza for refreshment donation.  Diane will also prepare 2 raffles for the fair.  Volunteers for the fair include but are not limited to:  Sandra, Marion, Karen, and Diane (tentative).  Other volunteers will be contacted.  A sign for a sandwich board remains needed.  We are hoping the Library can assist with the sign.

The Chipotle fundraiser is scheduled for November 15^th, Sunday 2-6 PM.  Flyers have been created.  Karen will also email all Friends about the event.  It was agreed that Karen, Diane, Sandra, and Marion will meet at 2 PM at Chipotle to greet others as well as eat at the restaurant.  Karen will bring name badges.

Karen mentioned that the December 6^th 10 year Anniversary Library celebration is cancelled and will be rescheduled as per Ellen Firer (Library Director).

A Business Membership Drive was favorably discussed by the group.  Karen will discuss further with Library Director, Ellen Firer.

The next two meeting dates are Tuesday, Nov. 10^th at 4:30 PM and Tuesday, Dec. 8^th @ 4:30 PM at the Library.  All Friends are invited to attend. 

Since no further business came before the Friends, the meeting was adjourned at 5:45PM.

Respectfully submitted,

Karen Tusa, MBA

Friends Crafts Fair

Join us for our Holiday Craft & Vendor Fair!

When: Saturday, November 14th 10 AM - 4 PM

Where: The Merrick Library 2279 Merrick Avenue, Merrick, NY 11566

 Sponsored by Friends of the Merrick Library

Minutes of the Sept. 8, 2015 Meeting of the Friends of the Merrick Library

MINUTES FOR THE MEETING OF THE FRIENDS OF THE MERRICK LIBRARY TUESDAY, SEPTEMBER 8, 2015 Karen Tusa opened the meeting at 4:35 PM. Present: Karen A. Tusa (President), Howard Schwartz (Vice President), Diane Christie (Treasurer), David R. Stayer (Secretary), Joan Sculli (Public Relations Chair), Marion Ormsten (Correspondence Chair), Ellen Firer (Merrick Library Director) and Sandra Mintz. David moved and Howard seconded acceptance of the minutes of the previous meeting as distributed prior to the meeting. The motion passed. Report of the Treasurer: Diane gave the report. Total in savings account $3,322.04. Checking account $196.79. Income: book sale $152.50, raffle $52.00, totes $24.00, Panera bread $35.98, membership $20.00, better world books $160.74, flash drives $28.00, staple rewards $5.00, interest $.71. Total monthly income $478.93. No expenditures. Diane moved and David seconded the motion for acceptance of the report of the treasurer. Motion passed. Karen reported that we have a new member bringing the total to 58 current members. We are having our holiday Craft and Vendor Fair at the Merrick Library on Saturday, November 14, 2015 from 10::00 am to 4:00 pm. We are still looking to add to the list of vendors. We will search out local food establishments for donations.Meeting members were asked if you attend a craft event pick up business cards from vendors. We will request to have a fund raiser on Sunday, November 15, 2015 from 2:00 to 6:00 pm at Chipotle in Merrick. We will receive 50% of the sales for that time period. We will consider selling earbuds at the library. Howard will look into a author sponsored event. Our next two meetings will be Tuesday, October 13, 2015 and Tuesday, November 10, 2015 at 4:30 pm at the Merrick Library. All Friends are invited to attend. A motion to adjourn was made and approved. The meeting adjourned at 5:30 PM. Respectfully submitted, David R. Stayer, LCSW-R

July 2015 Minutes

MINUTES FOR THE MEETING OF THE FRIENDS OF THE MERRICK LIBRARY TUESDAY, JULY 14, 2015 Karen Tusa opened the meeting at 4:35 pm. Present: Karen Tusa (President), Howard Schwartz (Vice President), Diane Christie (Treasurer), David Stayer (Secretary), Marion Ormsten (Correspondence Chair), Sandra Mintz and Ellen Firer (Merrick Library Director). David moved that the minutes be accepted as distributed prior to the meeting. Howard seconded the motion. Motion passed. Diane gave the report of the treasurer. Savings account $2,843.11 and the checking account has $196.79. Income from book sale $117.00, raffle $76.00 tote bags $9.00, lemonade $27.50, donation $50.00 Total income $279.50. Expenditures total $190.04. Diane moved acceptance of the report of the treasurer. David seconded the motion. Motion passed. Karen reported that our membership is remaining at 57. Joan and Karen will work on an updated Friends brochure for 2016. The holiday Craft and Vendor Fair is Saturday, November 14, 2015 from 10:00 am to 4:00 pm at the errick Library. Panera Bread fundraiser check is pending. Howard reminded us to acquire the names of vendors when visiting craft events. Ellen mentioned the Friends should have a presence on Sunday, December 6, 2015 when the 10th anniversary of the Merrrick Library in the present building is celebrated. A volulnteer schedule for selling raffles was organized. The Friends will have a presence at the Sunday programs in the fall. We will consider sponsoring programs in the future. We will not meet in August. Our next two meetings will be Tuesday, September 8, 2015 and Tuesday, October 13, 2015. Meetings begin at 4:30 pm and all Friends are invited to attend. Since no further business came before the Friends the meeting was adjourned at 5:20 pm. Respectfully submitted, David R. Stayer, LCSW-R

June 2015 Minutes

MINUTES FOR THE MEETING OF THE FRIENDS OF THE MERRICK LIBRARY TUeSDAY, JUNE 9, 2015 Karen Tusa opened the meeting at 4:35 pm. Present: Karen Tusa (President), Howard Schwartz (Vice President), Diane Christie (Treasurer), David Stayer (Secretary), Ellen Firer (Library Director), Joan Sculli (Publicity chair) and Sandra Mintz. David moved and Diane seconded acceptance of the minutes as distributed prior to the meeting. Motion passed. Report of the treasurer: Diane gave the report savings account $2,750.11 and checking account $200.33. Income since the last meeting was book sale $163.15, raffle $19.00, membership $20.00 and spare change $5.00. Total income $207.15. Expenses were postage for tax return $7.40, ink $34.75. Total expenses $42.15. Diane moved and David seconded acceptance of the report of the treasurer. Motion passed. Karen reported that we have 57 members. Comprised of 48 renewals and 9 new members. We will give a free tote bag for members who contribute $35.00 or more starting next year. Diane moved and Howard seconded a motion that we pay $160.00 to Tusa & Associates CPA for tax filing fees. Motion passed. On December 6, 2015 the Merrick Library will be celebrating the tenth anniversary of the present building. The Friends will have a presence at the celebration. We are planning a holiday craft fair around Thanksgiving 2015. Diane reported on the Summer Reading kickoff which occured on Sunday, June 7, at the Merrick Library. The Friends sold lemonade, raffles and tote bags. Raffles $11.00 tote bags $9.00 and lemonade $$27.50. less $20.00 for returned lemonade and ice. We thank Diane Christie, Sandra Mintz, Joan Sculli and Marian Hart for volunteering. Our next meeting is Tuesday, July 14, 2015 at 4:30 pm at the Merrick Library. All Friends are invited to attend. Whether we meet in August will be decided at our July meeting. Since there was no further business the meeting was adjourned at 5:15 pm. Respectfully submitted, David R. Stayer, LCSW-R

May 2015 Minutes

FRIENDS OF THE MERRICK LIBRARY MINUTES OF MEETING May 12th, 2015 Karen Tusa opened the meeting at 4:35 PM. Present: Karen Tusa (President), Diane Christie (Treasurer), David Stayer, (Secretary), Marion Ornsten, (Correspondence Chair), Ellen Firer (Library Director), and Sandra Mintz. The previously emailed minutes were reviewed. David moved and Karen seconded their acceptance as submitted. The motion passed. Diane gave the treasurer’s report: savings $2542.96, checking $242.48. Income: membership $100, raffle $78, tote bags $3, craft fair $20, book sale $70.45, spare change $29.79. Better World Books $116.35. Income total was $417.59. Expense: museum pass $2565, Art Sacharoff gift $26, Bookmarks $18.75, membership brochures $6.25. Expense total: $2616. A separate analysis of the craft & vendor fair was as follows: income: vendor tables $520, raffles $57, membership $50, spare change $3. Total income came to $630 with no expenses. The fair numbers were extracted from the general treasurer’s report. Diane moved acceptance of the report and Sandra seconded. The motion passed. Karen gave the membership report. There are 56 current membership comprised of 48 renewals and 8 new memberships. This is an increase of 5 memberships from last month. Preparation of 2016 brochures is underway and will include 2 new categories: $35 supporter and $50 benefactor. Also, a free tote with $35 or more membership will be available. Quotes on the back of brochure will be updated as well. Karen gave the craft & vendor fair held on May 3. Results were discussed. . Overall feedback was positive from the vendors. A few vendors left early. It was suggested that for the next fair we display lawn signs at both entrances to the library and have balloons outside. A winter fair for a full day 10-4 on a Saturday for either December 5 or November 21 was discussed. Ellen will check the Library calendar for appropriate dates. Karen discussed the Panera Bread fundraiser held on Monday, April 13 results. Panera reported that 23 flyers were submitted which qualified for a 10% return of net sales. The total donation came to $35.98. The check will be received in June. Ellen suggested that the next time to pick a different day of the week—not a Monday. The Friends interim tax return has been processed and mailed for the period of 9/1/14 – 12/31/14. The next return will be due May 15, 2016 for the calendar year of 2015 (1/1-12/31). Karen reported that one Friend member offered to volunteer and will be available in June sometime. Karen will contact member at that time. Family Day, Summer Reading Kickoff Day is scheduled for June 7th 1-4 PM at the Library. The Friends will have a table and sell lemonade for 25 cents as well as memberships, totes, raffles. Diane and Sandra are available to support this effort. Karen will contact Joan Sculli and Howard Schwartz about their availability as well. Ellen will have 100 bookmarks printed at 10 cents per copy for the event. The next two meeting dates are Tuesday, June 9th @ 4:30 PM and Tuesday, July 14th @ 4:30 PM. All Friends are invited to attend. The meeting was adjourned at 5:15 PM. Respectfully submitted, Karen Tusa, MBA