November 2015 Minutes

Friends of the Merrick Library

Minutes of Meeting November 10, 2015

The meeting was called to order at 4:33 PM by Karen Tusa.

Present: Karen Tusa (President), Howard Schwartz (Vice-President), Diane Christie (Treasurer), Joan Sculli (Publicity Chairperson), Marion Ormsten (Correspondence Chairperson), Angela Capone (Library Program Director), Marty Epstein (potential member).

Minutes:  The previously emailed minutes were reviewed and accepted.

Treasurer’s Report:  Savings $4,731.56, Checking $93.63.  Income:  Craft Fair $560.00, Membership $155.00, Better World Books $146.63, Spare Change $24.09.  Total income $885.72.  Expenditures:  Envelopes and craft fair sign $102.77, Bookmarks $25.00.  Total expenditures:  $127.77. Motion to accept the Treasurer’s Report passed.

Membership Report: 60 membership renewals/invitations were mailed November 1st.  15 renewals have been received with 3 renewals eligible for complimentary tote bags. Updated bookmarks have been printed.  Angela will post the new brochure on the Friends’ website.  A short discussion was held on ideas for outreach of new members.

Holiday Craft Fair Report: 26 vendor tables are sold out with a waiting list of 10 vendors. 5 or 6 vendors are renewals from the last fair. LI.com was a very successful site for soliciting vendors.  There will be fewer jewelry vendors and more variety including more vendors with handmade items.  There are 190 vendors on the current invitation list.  Publicity on websites and weekly publications has been sent.  Flyers have been posted at local businesses.  Name badges and number cards for the tables have been printed.  Refreshments have been donated by Bagel Plaza and Bagel Boss. Water and fruit will also be donated by Shop Rite. The sandwich board will be ready.  Marion will bring balloons.  There will be a staffed Friends’ raffle and membership table.  A few more volunteers would be desirable.

Old Business:  Joan and Marion have staffed Friends’ membership/raffle tables in the library before events  on Sundays and during the week.  Diane volunteered to do an occasional hour as convenient.

New Business:  A fundraiser will be held at the new Chipotle restaurant on Merrick Road in Merrick on Sunday November 15th from 2-6 pm. The Friends will share in 50% of the profits made during that period. Volunteers will meet at 2pm and distribute bookmarks.  A Business Membership Drive targeting local businesses will begin January 2016. Howard volunteered to prepare envelopes for a mailing from a list provided by Karen from the Merrick Chamber of Commerce.  It is planned that business supporters will be acknowledged with the purchase of the Library’s Long Island Children’s Museum passes.

Next Meeting Dates:  Tuesday, December 8^th at 4:30pm and Tuesday, January 12^th at 4:30pm

The meeting was adjourned at 5:18 PM. 

Respectfully submitted by Joan Sculli

FOML Fundraiser

October Minutes

FRIENDS OF THE MERRICK LIBRARY

MINUTES OF THE MEETING OCTOBER 13, 2015

Karen Tusa opened the meeting at 4:40 PM.

Present:  Karen Tusa (President), Diane Christie (Treasurer), Marion Ormsten, (Correspondence Chair), and Sandra Mintz.

The previously emailed minutes were reviewed.  Diane moved and Marion seconded their acceptance as submitted.  The motion passed.

Diane presented the treasurer’s report:  Savings $3,845.84, Checking $141.40.  Income:  Book Sale $66, Raffle $42, Totes $15, Craft Fair $480, Interest $ .80.  Total Income: $603.80.  Expenses:  Brochures & Bookmarks printing $37.50, Envelopes $10.49, Stamps $29.40, Membership Brochures Printing $15, Craft Fair & Chipotle flyers printing $28, Membership Drive Letter Printing $15.  Total Expenses $135.39.  Diane moved acceptance of the treasurer’s report.  Sandra seconded the motion.  Motion passed.

Karen reported that the 2016 membership drive envelope requests are fully prepared for November 1st mailing date.   The 60 mailings include 58 renewal requests plus 2 new membership invitations.   Thank you to Marilyn Ziser for assisting in the preparation.

Karen reported that the Holiday Craft & Vendor Fair, scheduled for November 14^th, Saturday 10AM-4PM, is successfully filling up with vendors.  Approximately 5 vendor tables are remaining to be filled.

Discussion of completed items for the fair ensued:  publicity on websites (by Karen), publicity in newspapers (by Liz Kranz), flyers (by Art Sacharoff), and name badges (by Karen).   Thank you to Maureen Garvey for posting on the Friends blog site.

Incomplete items were discussed for the fair and some were resolved:    A total of 8 balloons will be purchased by Marion.  Diane will approach Bagel Plaza for refreshment donation.  Diane will also prepare 2 raffles for the fair.  Volunteers for the fair include but are not limited to:  Sandra, Marion, Karen, and Diane (tentative).  Other volunteers will be contacted.  A sign for a sandwich board remains needed.  We are hoping the Library can assist with the sign.

The Chipotle fundraiser is scheduled for November 15^th, Sunday 2-6 PM.  Flyers have been created.  Karen will also email all Friends about the event.  It was agreed that Karen, Diane, Sandra, and Marion will meet at 2 PM at Chipotle to greet others as well as eat at the restaurant.  Karen will bring name badges.

Karen mentioned that the December 6^th 10 year Anniversary Library celebration is cancelled and will be rescheduled as per Ellen Firer (Library Director).

A Business Membership Drive was favorably discussed by the group.  Karen will discuss further with Library Director, Ellen Firer.

The next two meeting dates are Tuesday, Nov. 10^th at 4:30 PM and Tuesday, Dec. 8^th @ 4:30 PM at the Library.  All Friends are invited to attend. 

Since no further business came before the Friends, the meeting was adjourned at 5:45PM.

Respectfully submitted,

Karen Tusa, MBA

Friends Crafts Fair

Join us for our Holiday Craft & Vendor Fair!

When: Saturday, November 14th 10 AM - 4 PM

Where: The Merrick Library 2279 Merrick Avenue, Merrick, NY 11566

 Sponsored by Friends of the Merrick Library

Minutes of the Sept. 8, 2015 Meeting of the Friends of the Merrick Library

MINUTES FOR THE MEETING OF THE FRIENDS OF THE MERRICK LIBRARY TUESDAY, SEPTEMBER 8, 2015 Karen Tusa opened the meeting at 4:35 PM. Present: Karen A. Tusa (President), Howard Schwartz (Vice President), Diane Christie (Treasurer), David R. Stayer (Secretary), Joan Sculli (Public Relations Chair), Marion Ormsten (Correspondence Chair), Ellen Firer (Merrick Library Director) and Sandra Mintz. David moved and Howard seconded acceptance of the minutes of the previous meeting as distributed prior to the meeting. The motion passed. Report of the Treasurer: Diane gave the report. Total in savings account $3,322.04. Checking account $196.79. Income: book sale $152.50, raffle $52.00, totes $24.00, Panera bread $35.98, membership $20.00, better world books $160.74, flash drives $28.00, staple rewards $5.00, interest $.71. Total monthly income $478.93. No expenditures. Diane moved and David seconded the motion for acceptance of the report of the treasurer. Motion passed. Karen reported that we have a new member bringing the total to 58 current members. We are having our holiday Craft and Vendor Fair at the Merrick Library on Saturday, November 14, 2015 from 10::00 am to 4:00 pm. We are still looking to add to the list of vendors. We will search out local food establishments for donations.Meeting members were asked if you attend a craft event pick up business cards from vendors. We will request to have a fund raiser on Sunday, November 15, 2015 from 2:00 to 6:00 pm at Chipotle in Merrick. We will receive 50% of the sales for that time period. We will consider selling earbuds at the library. Howard will look into a author sponsored event. Our next two meetings will be Tuesday, October 13, 2015 and Tuesday, November 10, 2015 at 4:30 pm at the Merrick Library. All Friends are invited to attend. A motion to adjourn was made and approved. The meeting adjourned at 5:30 PM. Respectfully submitted, David R. Stayer, LCSW-R

July 2015 Minutes

MINUTES FOR THE MEETING OF THE FRIENDS OF THE MERRICK LIBRARY TUESDAY, JULY 14, 2015 Karen Tusa opened the meeting at 4:35 pm. Present: Karen Tusa (President), Howard Schwartz (Vice President), Diane Christie (Treasurer), David Stayer (Secretary), Marion Ormsten (Correspondence Chair), Sandra Mintz and Ellen Firer (Merrick Library Director). David moved that the minutes be accepted as distributed prior to the meeting. Howard seconded the motion. Motion passed. Diane gave the report of the treasurer. Savings account $2,843.11 and the checking account has $196.79. Income from book sale $117.00, raffle $76.00 tote bags $9.00, lemonade $27.50, donation $50.00 Total income $279.50. Expenditures total $190.04. Diane moved acceptance of the report of the treasurer. David seconded the motion. Motion passed. Karen reported that our membership is remaining at 57. Joan and Karen will work on an updated Friends brochure for 2016. The holiday Craft and Vendor Fair is Saturday, November 14, 2015 from 10:00 am to 4:00 pm at the errick Library. Panera Bread fundraiser check is pending. Howard reminded us to acquire the names of vendors when visiting craft events. Ellen mentioned the Friends should have a presence on Sunday, December 6, 2015 when the 10th anniversary of the Merrrick Library in the present building is celebrated. A volulnteer schedule for selling raffles was organized. The Friends will have a presence at the Sunday programs in the fall. We will consider sponsoring programs in the future. We will not meet in August. Our next two meetings will be Tuesday, September 8, 2015 and Tuesday, October 13, 2015. Meetings begin at 4:30 pm and all Friends are invited to attend. Since no further business came before the Friends the meeting was adjourned at 5:20 pm. Respectfully submitted, David R. Stayer, LCSW-R

June 2015 Minutes

MINUTES FOR THE MEETING OF THE FRIENDS OF THE MERRICK LIBRARY TUeSDAY, JUNE 9, 2015 Karen Tusa opened the meeting at 4:35 pm. Present: Karen Tusa (President), Howard Schwartz (Vice President), Diane Christie (Treasurer), David Stayer (Secretary), Ellen Firer (Library Director), Joan Sculli (Publicity chair) and Sandra Mintz. David moved and Diane seconded acceptance of the minutes as distributed prior to the meeting. Motion passed. Report of the treasurer: Diane gave the report savings account $2,750.11 and checking account $200.33. Income since the last meeting was book sale $163.15, raffle $19.00, membership $20.00 and spare change $5.00. Total income $207.15. Expenses were postage for tax return $7.40, ink $34.75. Total expenses $42.15. Diane moved and David seconded acceptance of the report of the treasurer. Motion passed. Karen reported that we have 57 members. Comprised of 48 renewals and 9 new members. We will give a free tote bag for members who contribute $35.00 or more starting next year. Diane moved and Howard seconded a motion that we pay $160.00 to Tusa & Associates CPA for tax filing fees. Motion passed. On December 6, 2015 the Merrick Library will be celebrating the tenth anniversary of the present building. The Friends will have a presence at the celebration. We are planning a holiday craft fair around Thanksgiving 2015. Diane reported on the Summer Reading kickoff which occured on Sunday, June 7, at the Merrick Library. The Friends sold lemonade, raffles and tote bags. Raffles $11.00 tote bags $9.00 and lemonade $$27.50. less $20.00 for returned lemonade and ice. We thank Diane Christie, Sandra Mintz, Joan Sculli and Marian Hart for volunteering. Our next meeting is Tuesday, July 14, 2015 at 4:30 pm at the Merrick Library. All Friends are invited to attend. Whether we meet in August will be decided at our July meeting. Since there was no further business the meeting was adjourned at 5:15 pm. Respectfully submitted, David R. Stayer, LCSW-R