September 2016 Minutes

Minutes of the September 13^th Friends of the Merrick Library Meeting

Present: Karen Tusa (President), Diane Christie (Treasurer), Marion Ormsten (Correspondence Chair), Maureen Garvey (Acting Secretary), Sandra Mintz.

Meeting called to order at 4:35 by Chair Karen Tusa.

The minutes of the June meeting, as emailed to the members, were accepted on a motion by Marion Ormsten, seconded by Maureen Garvey and unanimously approved.

The Treasurer’s report, as follows, was accepted on a motion from Maureen Garvey, seconded by Diane Christie and unanimously approved:

Total in Savings:  $8,324.39
Total in Checking: $254.08
Total Income: $597.87
Total Expenses: $178.11

President Karen Tusa reported that she has a new listing of the Chamber of Commerce membership.  The Friends will canvas the Chamber again this year, as was done last year, to join the Friends at the same contribution of $50.00.  Last year 18 local businesses joined; some contributed more than the required $50.00. 

The Friends Craft Fair will be held on Saturday, Dec. 3.  It was determined after some discussion that the hours will be from 10:30-4.  Vendors will have from 9-10:30 to set up. Friends should park in the Cure’ of Ars parking lot.

It was discussed, that, if possible, the Friends could have a dedicated telephone extension at the Merrick Library, at least for the weeks leading up to the Craft Fair. If there is no cost to the Friends, and the Library administration approves, we will keep the extension year-round.

The discussion over signage related to the Fair ended with the agreement that FOML should create and distribute more lawn signs than last year.  It was also agreed that the Friends should seek out a member who has the ability to create signs and flyers.

Old Business

Karen Tusa notified Lisa Hudson at Cure of Ars that the Friends Craft Fair will be held on Dec. 3

FOML is sponsoring a meditation program at the Merrick Library.

FOML purchased 100 ear buds for the Library.

New Business

Karen Tusa informed the members present that the 100 tote bags previously purchased by the Friends almost two years ago are nearly gone. She proposed that we purchase new bags from JanWay that are slightly smaller, but are the same style and are on sale. It was agreed that she should make the purchase.

Karen Tusa informed the members that we need a Publicity Chair, as Joan Sculli is stepping down from that position.

The election procedures were discussed, and during the process we realized that the by-laws have an inconsistency that should be corrected to read as follows:

ARTICLE V SECTION 1.  At the October meeting, the President shall appoint a nominating committee of three members, which shall convene promptly and place in nomination the names of candidates to fill the offices for the ensuing two years.  The nominations shall be recorded in the November minutes and submitted in writing to the membership prior to the December meeting.  Additional nominations may be made from the floor at the December meeting.

Karen Tusa will place an ad in the Merrick Herald-Life calling for volunteers to join the Friends.  She will ask once again that they name the Library correctly as the Merrick Library, not the Merrick Public Library.

Diane Christie made a motion to adjourn at 5:25 PM.  The motion was seconded by Sandy Mintz. The meeting was adjourned.

Next meeting dates:  Tuesday at 4:30 PM:  Oct. 18 Nov. 15, Dec. 13, Jan. 10, Feb. 14, Mar 14, Apr 11,  May 9, June 13.

Respectfully submitted by Maureen Garvey .

June 14, 2016 Minutes

Friends of the Merrick Library

Minutes of Meeting June 14, 2016

Meeting called to order at 4:30 PM by President, Karen Tusa.

Present: Karen Tusa (President), Howard Schwartz (Vice-President), Diane Christie (Treasurer), Marion Ormsten (Correspondence Chair), Sandra Mintz, Ellen Firer (Library Director).

Minutes:  May minutes were reviewed and accepted as emailed.

Treasurer’s Report:

Savings $8,100.40

Checking $58.31

Income: Book Sale $100.80

                Employee Giving: $50.00

                Raffle: $26.00                                                                                                   

                Tote Bags: $15.00

                Flash Drives: $8.00

                TOTAL:         $199.80

Expenditures: Stamps: $9.40

Committee Reports:

Business Membership: Karen sent thank you emails/letters with a copy of bookmark to 18 business sponsors.

Old Business: Thank you to Jan Sanseverino and Marian Hart for selling raffles on May 15^th before the Sunday concert.

New Business: Meditation program. Three instructor prospects: Lorry Salluzzi, Joann Miller, Jeanne McElwin. Sandra will contact Joann for availability.  Four consecutive sessions in the fall on Tuesday or Thursday evenings at 7PM.  Instructor to be paid $50 per session. 

Craft and Vendor Fair scheduled for December 3^rd: Karen will contact Lisa Hudson at Cure of Ars regarding date. 

Karen will update stationery/website with new Secretary.

Next meeting is Tuesday, September 13^th at 4:30 P.M.

Meeting was adjourned at 5:00 P.M.

Respectfully submitted by Sandra Mintz

The Friends of the Merrick Library would like to thank the following local businesses for their support:

2016 List of Business Sponsors:

Bagel Plaza

Bridgehampton National Bank

Children’s Nest Early Childhood Education Center

CSM Engineering

Dime Savings Bank

Expedia Cruise Ship Centers/Merrick

Grace Christian Academy

Holms Service Station --- Mobil

Keats Tax & Financial Service

La Strada of Merrick

Merrick Community Nursery School & Day Camp Merrick Flower Shoppe & Fruiterers

Orlin & Cohen Orthopedic

Printing Emporium Roslyn Savings Bank

Scott Hermann State Farm Insurance Agency

Teachers Federal Credit Union

Weightloss with Lisa.com

May 2016 Minutes

Friends of the Merrick Library

Minutes of Meeting May 10, 2016

The meeting was called to order at 4:30 PM by Chairperson, Karen Tusa.

Present: Karen Tusa (President), Howard Schwartz (Vice-President),  Joan Sculli (Publicity Chairperson), Marion Ormsten (Correspondence Chairperson), Ellen Firer (Library Director), and Sandra Mintz.

Minutes:  The minutes of the April meeting were approved as emailed.

Treasurer’s Report: The report was read by Karen Tusa in the absence of Diane Christie.  The total in the Savings account is $7,900.60 and checking is $67.71. Income total was $530.35 of which $97.80 was book sale, Better World Books share $185.36,  $82 raffle, $6 tote bags, $17 sale of USB flash drives, $40 residential membership, $50 business membership, $2.19 was accrued interest, and a $50 donation was received in memorial.  There were expenditures from the checking account in the amount of $15 for bookmark printing. The Treasurer’s report was accepted.

Sandra  mentioned that the Better World Books’ bins continue to overflow.  She has emailed them several times.

Library Director’s Report and Discussion: The library would welcome activities for the community sponsored by the Friends.  Book and CD collections are not needed because of internet availability. There were between 960-1000 people at the library birthday event. Merrick historical society materials are being digitized and available online. The Business Center has been closed since it did not generate enough revenue to be self-sustaining. The Mintz 3D printing center is very successful.  All staff is trained to provide assistance. A “Cricket” cutting machine is being added.  Staff is very proficient in providing programs, especially in the children’s area.

Membership Report: There are 56 residential memberships. Also, there are 18 business memberships; one of which was secured in May. The Friend’s blog and bookmarks citations are current.  Thank you letters /emails will be sent to business sponsors this month.

Old Business: None

New Business:  Maureen Garvey will assume the role of secretary beginning July. Jan Sanseverino and Marian Hart are scheduled to sell raffles and membership before the Sunday, May 15^th library program from 1-2PM.  The Friends 2015 tax return has been filed.  The craft and vendor fair  has been scheduled for Saturday, December 3^rd.  Howard is collecting business cards from which he will contact a variety of vendors. A discussion took place regarding the type of activity Friends might sponsor. It was decided that giving a series of meditation sessions would be explored.

Next Meeting Dates: Tuesday 4:30 PM  June 14th.  There will be no July or August meeting. 

Meeting was adjourned at 5 PM 

Respectfully submitted by Joan Sculli, Acting Secretary

April 12, 2016 Minutes

Friends of the Merrick Library

Minutes of Meeting April 12, 2016

Meeting was called to order at 4:35 PM by Chairperson, Karen Tusa.

Present:  Karen Tusa (President), Howard Schwartz (Vice-President), Diane Christie (Treasurer).

Minutes:  March minutes were reviewed and accepted as emailed.

Treasurer’s Report: 

Total Savings:	$7,370.25
Total Checking:	$82.71
	Income
Book Sale	$106.25
Business Membership	$185.00
Employee Giving	$50.00
Raffle	$19.00
Residential Membership	$75.00
Tote Bags	$12.00
USB Flash Drives	$23.00
2015 Year End Adjust.	$1.86
Total:	$472.11
	Expenses
Gifts	$100.00
Postage	$24.50
Bookmarks	$32.75
Record Book	$6.99
Raffle Tickets	$1.97
Cellophane	$11.38
Total:	$177.59

Membership Report: There are 56 memberships in total; a few expire in a couple of months. We will pursue those members next year for renewal.  Ad for membership/volunteers sent weekly to Merrick Herald.

Business Membership:  Received 1 new business sponsor (17 in total).

Old Business:  Thanks to volunteers for participating Sunday, April 10^th at the Library—Karen, Diane, Marian, Marion, Jan, Judith and Marilyn.

New Business:  Volunteers needed to sell raffles & membership on Sunday May 15^th at Library 1-2PM.  Possible Friends sponsorship ideas for the Library were discussed.  Tax return numbers completed; to be submitted to CPA for a 5/15 filing due date.  Acting Secretary will be volunteering starting July.  Possible fall craft fair date was discussed.

Next meeting dates:  Tuesday at 4:30 PM-May 10, June 14, and July 12.  There will be no August meeting.

Meeting was adjourned at 5:15 P.M.

Respectfully submitted by Karen Tusa

March 2016 Minutes

Friends of the Merrick Library

Minutes of Meeting March 8, 2016

The meeting was called to order at 4:35 PM by Chairperson, Karen Tusa.

Present:  Karen Tusa (President), Howard Schwartz (Vice-President), Joan Sculli (Publicity Chairperson), and Ellen Firer (Library Director).

Minutes:  The minutes of the February meeting were approved as written.

Treasurer’s Report:  Savings $6,948.14. Checking $210.30.  Savings total income was $493.13 of which $184.15 was book sale, $88.98 Better World Books, $24.00 raffles, $6 tote bags, $15 sale of USB flash drives and $175 residentialmembership. There were no expenditures. The Treasurer’s report was accepted as submitted.

Membership Report: There are 63 residential memberships of which 21 are overdue for the current year. A volunteer/membership outreach notice was published in the Merrick Herald on 2/28 and 3/4.  One email requesting information was received in response.   The notice will be resubmitted with a request to keep running it.   Howard has continued to make renewal solicitations by phone.

Of the 158 business membership mailings, 16 have resulted in sponsorship so far for a total of $960.  The Friend’s blog linked to the Merrick Library web page was updated with the business sponsors’ names. Bookmarks were updated with the business sponsor names and were printed by Debbie Jones of the library staff.  Another business mailing was made to 42 additional sites on 2/27.   

Old Business:  Karen, Diane and Howard participated in staffing the Friends table prior to the Sunday library concert event on 2/28.

An acting Secretary has not been appointed yet.

Thank you to Liz Kranz, who has been calling Friends  members who do not have email to inform them of meeting times and Friends’ events.

New Business: Ellen will provide list of possible library programs Friends can sponsor.

Joan and Karen will staff a Friends’ table for an hour before the Sunday March 13^th music program.

Diane and Karen will staff a membership table at the 10 year Anniversary of the New Library Event on April 10^th.  Additional volunteers will be scheduled.

The annual financial audit of the books of treasurer will be on 3/15 by Karen, Howard, Marion and Diane.

Tax return numbers will be submitted to our CPA by 4/15 for a 5/15 filing deadline.

A discussion of the suggestion to change the meeting time to 6 PM was tabled.

A motion was made and passed to send a “thinking of you” card to David Stayer.

The meeting was adjourned at 5:14 PM.

Next Meeting Dates: Tuesday at 4:30 PM on April 12^th, May 10^th, June 14^th and July 12^th.

Respectfully submitted by Joan Sculli

February 2016 Minutes

Friends of the Merrick Library

Minutes of Meeting February 9, 2016

Meeting was called to order at 4:35 PM by Chairperson, Karen Tusa.

Present:  Karen Tusa (President), Howard Schwartz (Vice-President), Diane Christie (Treasurer) Marion Ormsten (Correspondence Secretary), Sandra Mintz.

Minutes:  January minutes were reviewed and accepted as emailed.

Treasurer’s Report:  Savings $6,455.01.  Checking $210.30.  Total Income to savings was $915 of which Residential Membership was $90.00 and Business Membership was $825.00.  There were no expenditures this month.

Membership Report: Thirty one renewals have been received to-date of 58 members. Three new memberships have been received for the year.   Most of the phone calls for the status of membership renewal were completed.   Karen will publish ad for membership/volunteer with Friends in local paper.

Business Membership:  Mailed 158 requests and received 14 for a total of $825.  Two business members had indicated a desire to volunteer on the brochure.  Karen contacted them; one responded with no availability at this time.  Karen will contact the second business sponsor again. Maureen Garvey will update Friends Blog with business sponsors on a monthly basis.  Bookmarks will be updated and printed with business sponsors.  ”What Friends Do” and application will be maintained on front of bookmark.  In March, Karen will provide Marion with a list of the remaining businesses to contact for consideration of a Friends membership.  Karen will provide Howard with an additional list of approximately 50 local businesses to address envelopes.

Old Business:  Spare change jar was replaced with velcro at the circulation desk.  Thank you to Diane for selling raffles at the Library Sunday program on 1/10 and for participating in the Library’s author visit on 1/13.

New Business:  Howard or Diane will volunteer for Sunday 2/28 at the Library to sell raffles from 1-2 PM.  Karen, Diane, Howard and Marion will review the Books of the Treasurer on March 15th at 4:30 PM.  An Acting Secretary is needed for Friends.  Any Friend member interested may contact Karen at karentusa2@gmail.com.

Next meeting dates:  Tuesdays at 4:30 PM- March 8, April 12, May 10, June 14, and July 12.

Meeting was adjourned at 5:00 P.M.

Respectfully submitted by Sandra Mintz